You can even include the Viewer for those who don't have PowerPoint installed. This article is also available as a PDF download.
The Microsoft PowerPoint Package For CD feature is a flexible tool that allows you to either burn a presentation and all supporting files onto a CD or copy them to a specified folder. The package that's created using this tool includes image files, video clips, TrueType fonts, sound files, and other files used by the presentation.
The package can also include the PowerPoint Viewer, making it easy to share the PowerPoint presentation with those who don't have PowerPoint installed on their workstations. Type a descriptive name for the package in the Name The CD text box. You can also click the Add Files button to add any files you want in the package that are not included in the package by default. Now, click the Options button to open the dialog box shown in Figure C.
Here, you can modify the default settings for creating the package:. Now you have the option of copying the same files to an additional CD Figure F. Tip: If you add more than one presentation, they'll play in the order in which they are listed in the Files to be copied list.
Use the arrow buttons on the left side of the dialog box to re-order the list of presentations. To include supplementary files such as TrueType fonts or linked files, click Options.
To inspect your presentation for hidden data and personal information, select the Inspect presentation for inappropriate or private information check box. In the Choose Location dialog box, navigate to your USB flash drive, select it or a subfolder in it, and then click Select. The folder and path you chose are added to the Location box in the Copy to Folder dialog box. PowerPoint asks you a question regarding linked files. It is best to answer Yes to ensure that all necessary files for the presentation are included in the package that is saved to the USB flash drive.
PowerPoint begins copying files, and when it is done it opens a window showing the complete package on the USB flash drive. Open the presentation that you want to copy, or, if you are working with a new presentation that has not been saved, save the presentation. If you want to save your presentation to a CD, rather than to a network or to a local disk drive on your computer, insert a CD into the CD drive. In PowerPoint, if you copy your presentation to a CD, make sure that you copy all of the files in a single operation.
After the first set of files is copied, you cannot add any more files to the disc by using PowerPoint. See Windows Help for more details. To choose the presentations that you want to copy and the order in which you want them to play, do the following:. To add a presentation, in the Package for CD dialog box, click Add , and then in the Add Files dialog box, select the presentation that you want to add and click Add. Repeat this step also if you want to add other related, non-PowerPoint files to the package.
Note: The presentation that is currently open automatically appears in the Files to be copied list. Files that you linked to the presentation are included automatically, but they do not appear in the Files to be copied list.
If you add more than one presentation, the presentations will appear on a Web page that lets you navigate to the contents of the CD in the order in which they are listed in the Files to be copied list in the Package for CD dialog box. To change the order, select a presentation that you want to move, and then click the arrow buttons to move the presentation up or down in the list.
To remove a presentation or file from the Files to be copied list, select the presentation or file, and then click Remove. Click Options , and then under Include these files , do one or both of the following:.
After you double-click a file, the Add File window closes. Review the two password text boxes that appear below the check boxes. After majoring in physics, Kevin Lee began writing professionally in when, as a software developer, he also created technical articles for the Johnson Space Center. Today this urban Texas cowboy continues to crank out high-quality software as well as non-technical articles covering a multitude of diverse topics ranging from gaming to current affairs.
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