You will need Acrobat Reader to view or save the Adobe file. If you do not have Acrobat Reader, you can download it from www. The View Unsubmitted Reports button will be displayed only when there are unsubmitted reports. Select Open in New Window to view the file.
Agent Indicator Codes may not be corrected. You must verify your W-2 report has moved to Complete status before attempting to file a correction. Self-employed individuals may not file correction reports. Do not use W-2c Online if you are attempting to correct address information. Please complete IRS Form If any of the uncommon situations apply, select the Cancel button to go to the EWR Home page or select the check box and the Continue button to go to the W-2c Online Restrictions page; otherwise, select the Continue button to go to the Employer Information for this Wage Report Correction page.
The fields on this page correspond to boxes on the paper Form W-2c and Form W-3c and should be completed the same way. Select the Continue button to go to the Enter W-2c Information page. Enter W-2c Information Page Provide the information requested. The entire original name must be entered as it appeared on the previous Form W Changes to Boxes 14 through 20 only will not be permitted.
A name, SSN, money correction, or a correction to a Box 13 checkbox in Boxes 1 through 13 must also be made in order to use W-2c Online. You may enter data in Boxes 15 through 20 so this information is included on the individual Forms W-2c that you can print and distribute to employees.
Social Security will not examine this information, total it on the Form W-3c, or furnish it to the state or local entity. However, this information may be manually entered on the W-3c Preview for this Submission page before submitting or printing.
This will save your information and open another Enter W-2c Information page. If more than four codes in Box 12 must be entered, select the Save and Start Next W-2c button to enter the additional Box 12 codes in a new W-2c form. The new W-2c will count towards the limit of 5 Forms W-2c per report.
This will save your information and open the W-2c List for this Submission page. Your employer information and Forms W-2c will be saved for days. This will open the W-3c Preview for this Submission page.
Sign and Submit Page When you are ready to submit your report, read the legal statements on the Sign and Submit page and, if you agree with these statements, select the check box and the Submit this Wage Report correction button. The system displays the "Download Submitted Reports" page. Select the " old " link to resubmit a formatted file if you received a resubmission notice.
Note that the old Wage File Upload program will be retired in the Spring of Select the Submit a Special Wage Payments File link to submit an electronic file that contains special wage payment data as defined in Internal Revenue Service Publication If you prefer that Social Security mail you a copy of the specifications, call the Employer Reporting Assistance number at and ask them to mail you a copy. You can also call the Employer Reporting Assistance number at to request a mailed copy.
This application alerts you to errors that could cause your submission to be returned. Resubmission files should be in the same format as the original submission.
If your organization files on behalf of multiple employers, include no more than , records in total in the file whether formatted as EFW2 or EFW2C. This will ensure your upload session will not time out because of the real time error checking. Following these guidelines will help to ensure that your wage data is processed in a timely manner.
To convert a file to ASCII, instruct the communications software on your mainframe or mid-range computer to perform the conversion when downloading the file to your personal computer.
Business Services Online does not support mainframe-to-mainframe data transfer. Zip Your File: Zipping your file will reduce transmission time by up to 80 percent. You should choose this option if your previously submitted wage report processed completely, but you need to make a change to the reported information.
Fix all the errors in your file and upload it again using the new Wage File Upload program. The file format for Special Wage Payments is described in Publication Zip your file if you have a large file e. Then, select the Submit button. The Confirmation Number is assigned to the submission for tracking purposes.
Save or print the confirmation page for your records. By default the Search By Date tab will be displayed. Select the drop-down list to specify a receipt year. The receipt year is the year that Social Security began processing your original submission. For resubmissions made after December 06, , choose Receipt Year Social Security will process these submissions in The Receipt Year for a resubmission can be found on your original resubmission notice.
If you search by date, you need to select a value from the "Show the first submissions for" field. If you do not enter one or more WFIDs, all submissions will be displayed for the receipt year that you selected. Select the Continue button to go to the Submission Results page. Multiple versions are the results of corrected files that were resubmitted because the earlier file had errors found in backend processing. You will receive a resubmission notice if you need to resubmit your file.
Note that resubmitting a file is different from uploading. Status The following statuses are possible: Received: Social Security has received your submission.
In Process: Social Security is processing your submission. Some submissions may take longer to process. Complete: Social Security was able to complete processing your submission. Duplicate: All of the reports in your submission were previously processed by Social Security. Return: Social Security has returned your file for resubmission. Delete: Your submission has been deleted. If you have a question concerning this submission, please contact Social Security. Receipt Date The date that Social Security received the submission.
If more than one version of the submission was received, the receipt date for the original submission is displayed. Status Date The date the submission assumed the indicated status. Details A Submission Details link is displayed in this column for every submission. Select this link to view the filing method, number of Forms W-3 or W-3c contained in the submission, and the original filename. Resubmission Notice If Social Security asked you to correct your W-2 data and resubmit it, a View Notice link will be displayed in this column.
Select this link to view your resubmission notice. Further Action: allows users deleting the submission. Reports: includes the number of Total Reports and the number of reports according to the report status. Use the drop-down list to specify the tax year for which you wish to view employer report information. The tax year is the year in which the wages were earned. Report information is not available for reports submitted prior to Employer reports that have not yet been processed cannot be displayed.
Money amounts displayed reflect how Social Security originally processed a report. Processed money totals may not reflect posted amounts due to corrections to wage reports, item correction based on employee evidence, or an adjustment of duplicate earnings data. This information should not be used for reconciliation or tax liability purposes. This information should not be used as the basis for a Form W-2c report. After you have specified a tax year, select the Continue button to display your Search Results page.
Select the status link in this column for an explanation of status codes. Receipt Date the date that Social Security received the report. Status Date the date the report obtained the status. Report Type a Report can be a regular report or a corrected report.
Errors the number of errors in each report. Details select the Details link to view the summary information about a particular report. Amended totals are not applicable to Federal Taxable Income or W-2c reports. Provide this information exactly as it appears on the notice you received from Social Security. You may not request a resubmission extension if you have previously resubmitted data for this Wage File Identifier WFID , or more than 45 days have passed since the date on the resubmission notice.
Select the Submit button. The Resubmission Extension Receipt page is displayed if the request is successful. Right click on the PDF link. Select "Save Target As". Select the location to which you wish to save the file, and save it. Select the file from the saved location on your computer's hard drive and open it or open Adobe Acrobat and select the file from its saved location to open it.
Select Payroll , then Overview. From Tasks, select the Show more dropdown to view all forms due. Select Continue. If prompted, tell us whether or not one or more employees were active participants in a retirement plan during the tax year.
Review and print Copy D Employer's copy for your records. You can also check the status of your filing on the status page: Select Taxes , then Payroll Taxes.
Select Payroll forms or filings , then W Step 2: Print your W-2s and send them to your employees Now you can print your W-2 forms and send them to your employees by January Open QuickBooks. Select Employees , then Payroll Center. From the Payroll Center , select the File Forms tab. Select E-file , then Finish. This will open the enrollment instructions that you can read and print. Close the View Enrollments window. Select Finish Later.
Select Process Payroll Forms. From Process W-2s , select All Employees to file by batch. Copy If you e-filed your tax return or you didn't attach your Form W-2 to your paper return, then use one of the transcript options above. The quickest way to obtain a copy of your current year Form W-2 is through your employer.
If you can't get your Form W-2 from your employer and you previously attached it to your paper tax return, you can order a copy of the entire return from the IRS for a fee.
Allow 75 calendar days for us to process your request. We will waive the fee for taxpayers impacted by a federally declared disaster or a significant fire.
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